Staff scheduling & agreements

Staff lets you keep a directory of the people you put on jobs — photographers, hosts, attendants, drivers — assign them to bookings, and send each one an agreement to sign for that job.

Add your team

Go to Admin → Staff and add each team member: name, email (needed to send them a contract), phone, and optional defaults like their usual role and fee, which pre-fill when you put them on a job.

Assign someone to a booking

Open a booking and use the Staff section to add a team member with their role, dress code, fee, arrival/start/finish times, and an on-the-day contact. Their fee is a private staffing cost — it's never shown to the customer or added to their invoice.

Send a staff agreement

1. Write your staff agreement once under Admin → Staff agreement (separate from the customer one, with its own merge fields for role, fee and call times).
2. On the booking, press 'Send contract' next to a staff member. They get an email link to read and e-sign it.
3. Once signed, you can download their signed PDF — same as customer agreements.